ROOM PARENT RESPONSIBILITES

Meetings

Attend Monthly Room Parent Meetings (6 meetings/year)

• At least one room parent representative from each classroom
• Times will be coordinated based on group availability

Coordinate/Communicate with the Guide

• Coordinate a planning meeting with the Guide at the start of the year to outline expectations, plan events/community gatherings for the year
• Ask your Guide how you can support the classroom community
• Check in with the Guides at least once per month

Welcome Back Letter – Mid/Late August

Email families a welcome back letter. Include important upcoming date reminders (use The Communications), any known volunteer opportunities (Winter Solstice, Fall Community Day), classroom flowers/laundry sign ups, etc.

A sample letter can be found on the Room Parent’s Page of the website. Password: Roomparentsrock

New Family Hosting

Toddler classrooms will have new families mid-year due to the nature of their revolving enrollment, and Children’s House classrooms will have new families mid-year due to Toddlers moving up. It’s rare for Elementary to have mid-year starts.

• If any families join your classroom community mid-year, send them a welcome email and introduce yourself
• Monica will provide information if and when this is needed.

Events

Calendar

Attend Wine & Cheese (Aug 28)

Attend Back to School Night

• Aug 28: Middle School
• Sept 18: Toddler, Children’s House, Elementary

Plan/Orchestrate Winter Solstice Crafts (Dec 19th)

Plan/Orchestrate classroom Auction Project (Due Date TBD March)

Staff Appreciation: Team up with another classroom once/year to orchestrate a staff appreciation day (typically a potluck style meal where all families contribute)

Upper Elementary Room Parents also assist with Bingo Night, Shakespeare, and Graduation as requested by the Guide TBD

Coordinate Classroom Gathering Opportunities

Three times per year (or more) organize opportunities for the classroom families to gather outside of school. Examples: Nature hikes, pumpkin patch, parks. Classrooms are welcome to combine efforts.

• Back to School – in July or August for classroom community to get to know each other before school starts
• Fall
• Spring

Classroom Staff Appreciation Cards (Dec & June)

Invite your families to appreciate the Guides and Assistants bi-annually (Dec & June). You can use group e-cards, paper cards, or get as creative as you wish (some room parents do collages or notes from the children, etc.)

Monica will take care of the support staff appreciation e-cards and mail the link to all parents.

Welcome Letter –June/July

Returning room parents can use next year’s listserv to email families a welcome/introduction email. Introduce yourselves and new room parents (as known) and offer summer gathering. Monica will provide next year’s email listservs in June.